Requests for Proposals or Quotes

ABOUT VISIT LAUREL & JONES COUNTY:

The Economic Development Authority of Jones County performs all marketing functions to promote Jones County as a destination using the brand of “Visit Laurel & Jones County.” The EDA is a government entity deemed by the Mississippi Legislature, Jones County Board of Supervisors, Cities of Laurel and Ellisville and the towns of Soso and Sandersville as the official organization responsible for tourism promotions for all of Jones County.

OBJECTIVE:

Quotes are being requested from qualified, professional videographers who have a working knowledge of the tourism industry. Videography services are needed to capture new footage, and with existing footage, create videos in a variety of formats for the use in, but not limited to, the following formats:

  • Commercials formatted for cable television, streaming services and You Tube
  • Reels and videos for social media
  • Website
  • Other digital advertising formats

The EDA OF JONES COUNTY intends to contract with a qualified agency to support its continued recovery efforts, stemmed from the negative economic impacts of COVID-19. This contract will be funded through federal ARPA dollars for Mississippi Tourism Recovery, II.

This in no way commits the EDA OF JONES COUNTY to award a contract, to pay any costs in preparation of a quote, or to contract for the goods and/or services offered. Although it is the EDA OF JONES COUNTY’s intent to contract with the person/company that best meets the qualifications to complete the scope of work, the EDA OF JONES COUNTY may terminate the negotiations if they are unsuccessful in reaching an agreement on all matters including the scope of work and cost.

TIMELINE:

RFQ available to vendors. Nov. 1, 2023
Final day to submit questions regarding this RFQ. NOV. 10, 2023, by 5PM CDT
Questions answered NOV. 13, 2023 by 5PM CDT
Quotes due by 5:00 p.m. CDT. NOV. 15, 2023 by 5PM CDT
Quotes evaluated by RFQ committee. NOV. 16, 2023
Interviews with final candidates, if necessary. NOV. 17, 2023
Recommendation approved by EDA Board; Contract negotiations begin. NOV. 21, 2023
Project Begins (projected-to be negotiated) DEC. 4, 2023

RFP & SUPPLEMENTAL DOCUMENTS:

Proposals due on or before 5:00 p.m. CDT on NOVEMBER 15, 2023.

VIDEOGRAPHY RFQ

ATTACHMENT 1: CERTIFICATION FORM

ATTACHMENT 2: SUPPLEMENTAL TERMS

ATTACHMENT 3: STANDARD CONTRACT

 

QUESTIONS:

Note that all answers regarding questions and request for clarification for this RFQ will be responded to publicly consistent with the schedule below to ensure that all respondents have the same information.

Email Amanda Roll, amandar@edajones.com, with any questions by NOVEMBER 10, at 5:00 p.m. CDT.

No calls, please.